ALL Contributions and/or donations are done with the only aim of supporting FantasyEvents administrative costs and activities.
ALL GUESTS are subject to change as their professional work demands take precedence on fan events, as can a personal conflict. Our event will take place whether a specific guest cancels or not (we always try to have replacements) and therefore we can not issue admission or package refunds if a particular guest may not fulfill their appearance contract.
FantasyEvents™ will not be liable for any expenses incurred by participants in the event of displacement/ change / cancellation of the event. The invitation Pass will grant access to the event for which it was given or a replacement one. Comunication will be given on the Company Official facebook page and on website, there will be no individual communication. Passes like any other contribution are non refundable and non exchangable.
It will be possible to change name on a Pass ONLY due to extraordinary causes, prior approval by FantasyEvents™ management, only during the timeframe communicated for every event, NO name change will be authorized unless approved.
Only people holding an Invitation Pass for the event will have the possibility to contribute for more Options (called Extra), such as Photo ops, Autographs, Meet&Greet or other activities (extras may change for any event: to learn details about availability you will need to check the Extra section for each event). Depending on the tier of the Pass, some Options may already be included in the Pass or to be requested separately. Options included in the Invitation or previously requested, will be included in the attendee’s welcome package in the form of brochure or cards that Fantasy Events™ will distribute against the copy of its supportive contribution as detailed in Section Invitation/ Pass Description. It is not possible to book an Extra without having a Pass. Supportive Contribution are such to support the existence of FantasyEvents™ and its general activities, they are voluntary donations and are not reimbursable in any case. In case a guest should cancel people will be allowed to access another Guest option in virtue of the contribution made. There will be no reimbursement for contributions made by people not previously authorized to access the event.
Every Extra Option card will allow attendees the entrance to the extra session described on it and that only. In case of large number of attendees, it might be necessary to split extras in several sessions depending on the Pass number/type or wristband color, that will be specified in the Event Schedule. Should this be the case, every attendee must show up at the specific day and time specified on the schedule for their extra session with his/her Pass and Extra Option card. Extra Option Sessions may develop along the 2 or more days of the event hence we absolutely recommend to attend all days of the event, since we CAN NOT GUARANTEE the chance to recover the missed session. In case you miss your session, the subscription will not be reimbursed or transferred to other extras as it is your responsability to attend the sessions assigned.
Loss of Pass or Extras cards will result as the impossibility to take part in the activities.
Photos taken during the Photo Op Extra Session will be printed and made available during the event. Since the convention is spread over more days, printed copies may be given until the end of the very last moment of the event. Withdrawal of printed copy may be done also by other attendees. Fantasy Events™ is not required to send printed copy of photo if not withdrawn during the event. At discretion of the management, digital photo ops may be uploaded on a web platform. Attendee, equipped with password (ways to require passwords will be given for each event), will be able then to download their photos. Delivery or upload of digital files are solely at discretion of FantasyEvents™.
We remind that Conventions are a live event so activities may change; it is required, then, to pay attention to notices put online and/or given directly at the event. FantasyEvents™ is not responsible should you lose your session due to lack of attention to notices.
Photo taking is allowed only in the main room where Q&A Session will take place, from your seat and as long as staff will prompt you to stop. Photo taking is not allowed during autographing sessions or photo ops, during limited events photo taking will be allowed only when guests enter the room.
During the whole event video and audio recording is strictly prohibited. Photographs are only allowed for personal use. No commercial use is authorized.
It is absolutely forbidden to stop Guests in hallways asking for photos, autographs or similaria.
Whoever will be found responsible of unruly or illegal behaviours that may cause disturbance to people or to the event, will be immediately expelled without any kind of reimbursement. Whoever will be found responsible of disrespectful behaviour otwards any attendees, guest or staff either in person or on social media will be banned from Company social media platforms and from event with no reimbursement whatsoever.
All attendees consent to being filmed or photographed whilst at the event and by attending the event give their consent for said filming or photography to be used by FantasyEvents in any way they choose without any kind of monetary compensation.
Fantasy Events™ will not be liable for any injury, loss or damage to person or property, how-so-ever caused, over the course of the event.
All venues chosen by FantasyEvents™ for its Conventions are barrier-free. Notwithstanding being barrier-free, Special Needs people that require a Chaperone to be able to move around safely can request a FREE Chaperone Pass for them. Every request needs to be previously approved. Once approved it will suffice to tell us name and data of person, via email when booking Pass for Special Needs person. Special Needs and Chaperone Passes MAY be limited in numbers depending on the venue capacity and the Special Need characteristics. This does not depend on FantasyEvents™ choices but on the Safety Rules of the individual venue capacity. The chaperone will have to be an able person resposable for the assisted person and will not be allowed to book any kind of Extra but will be allowed entrance in all areas of the event needed to accompany the Special Need Pass owner. Should the chaperone wish to book any kind of Extras they will have to ask for a regular Pass.
Taking part to an event organized by FantasyEvents™ you declare to have read, understood and accept the rules written on its website and become a member of FantasyEvents™ for that year.
FantasyEvents™ reserves the right to add, remove or amend any of the conditions on this website.